Request for Bid (RFB) for Gravel, May 2022

The Orono Land Trust is accepting bids from qualified gravel suppliers to furnish approximately 1,200 cubic yards of gravel to several sites along the Veazie Railroad multi-use recreational trail in the Caribou Bog Conservation Area. This project is partially funded by a Federal Highway grant (Recreational Trails  Program Project #2223). 

Project Background 

The Orono Land Trust (OLT) has received Recreational Trails Program funding from the State of Maine Bureau of Parks and Public Lands, Department of Agriculture, Lands, and Forestry to repair and upgrade  an existing 4.59-mile connector trail from Old Town to Bangor, Maine known as the Veazie Railroad Trail.

The Recreational Trails Program (RTP) is an assistance program of the U.S. Department of  Transportation’s Federal Highway Administration (FHWA). The RTP provides funds to the States to develop and maintain recreational trails and trail-related facilities for motorized and non-motorized  recreational trail uses. 

The OLT is a non-profit organization whose mission is to protect, manage, and preserve portions of the natural environment in Orono and surrounding communities, for the benefit and enjoyment of present and future generations. The Caribou Bog Conservation Area (CBCA) is OLT’s largest conservation area, with an extensive network of trails used by skiers, bikers, and hikers. The Veazie Railroad Trail (VRT) is  the central connector trail in the CBCA. The VRT starts at the Bangor City Forest and runs northeast  roughly parallel to Stillwater Avenue. It intersects Forest Avenue in Orono and runs concurrently with Taylor Road, then continues through the CBCA and angles north until it terminates at Kirkland Road in  Old Town. RTP project funding will be used to purchase gravel to spread and compact along the length  of the trail.  

Gravel Requirements 

  1. Approximately 1,200 cubic yards of gravel delivered to locations along the Veazie Railroad Trail.
  2. The gravel shall meet the most recent edition of Maine Department of Transportation Standard  Specifications for Construction Section 703.10, Aggregate for Untreated Surface Course and Leveling Course, with a maximum gravel size of two (2) inches. Minus-one (1) inch gravel may also be requested on a truckload basis. 
  3. Gravel will be delivered by truck load between June 16, 2022 and September 16, 2022. For all  deliveries, OLT will instruct the gravel supplier of the amount to be delivered, gravel size (minus one or minus-two inch), and specific location of the delivery with as much notice in advance as  possible. Occasionally, OLT may request one or two loads of gravel with one day notice. 
  4. Gravel sources that the successful Contractor uses may be inspected and approved by OLT  representatives prior to delivery. 

Gravel Project Bid Requirements 

  1. It is recommended that bidders schedule a site visit prior to submitting a bid to review trail  widths, turnarounds, and potential gravel dumping sites. The Veazie Railroad Trail is remote and  narrow in some sections. Individual site visits may be coordinated by contacting Bucky Owen,  (207) 866-4892.
  2. Pricing is requested for a fixed price per cubic yard for both minus-one inch and minus-two inch  gravel delivered starting on or after June 16, 2022 to locations along the VRT. Potential suppliers  who sell by the ton must provide the cost per ton plus the conversion factor used and must  provide the cubic yard price on their Bid Form. All cubic yards shall be calculated on truck size in  a loose, as loaded, condition.  
  3. Contractors are required to carry Comprehensive Broad Form General Liability Insurance  including protection for bodily injury and property damage, Automobile Liability Insurance, and  Worker’s Comprehensive Liability Insurance. Contractors must supply certificates of insurance  prior to project start.  
  4. Payment from the OLT will be via check, to be paid within 30 days of invoice. The successful  Contractor may provide bi-weekly or monthly invoices.  

Gravel Project Bid Instructions  

  1. Bids shall be typewritten or written in ink and submitted on the attached one-page “Bid  Response Form” and must be signed by the gravel supplier or their authorized representative. Supplemental information may be provided as attachments to the bid form. 
  2. Bids should specify any vegetation removal or trail improvements required from the OLT prior to  truck deliveries. 
  3. The bid shall be awarded to the Contractor whose bid represents the best value to the OLT. 
  4. Questions relating to the Request for Bid instructions may be directed to Bucky Owen, Orono  Land Trust Project Manager in writing at oronolandtrust@gmail.com.  
  5. Interested bidders shall submit an original bid (using the Bid Response Form) in a sealed envelope, marked “Orono Land  Trust: Gravel Bid” postmarked no later than May 20, 2022 to: 

Orono Land Trust 
P.O. Box 4  
Orono, ME 04473 

6. Unsealed, late, emailed, or faxed bids will not be accepted. 

Bid Response Form

Download and complete the Bid Response Form and follow the instructions above to submit it.